While most PhotoDay orders default to shipping directly to the customer with Drop Shipping, Bulk Shipping lets you consolidate orders into one grouped shipment for centralized pickup—great for schools, sports leagues, and any job where delivering to one location makes more sense than shipping to individual addresses.
Bulk Shipping is only available for specific labs, including Miller’s.
What's new: Bulk shipping is no longer limited to Private gallery jobs. Group and Public gallery jobs can now use bulk shipping!
Creating a Bulk Shipping Price Sheet
When creating a price sheet, you will determine the shipping method available to your customers. Depending on your lab, you may see up to three options: Drop, Bulk, or Drop & Bulk. Learn about PhotoDay’s shipping options.
Please note: Once you select a price sheet’s shipping method, you cannot change it.
Setting up Bulk Shipping in a Job
In Job > Settings > Store, you can select a Bulk Shipping price sheet. Once it’s attached to the job, go to the Shipping section.
In the Bulk Ship tab, you can set the Deadline Date, which is the last day customers can place an order and qualify for bulk delivery.
Under Delivery Information, you can select the Organization from the dropdown menu, which will auto-populate the address form data. Select “Other” from the menu to input a different address (e.g., your studio’s address).
The Delivery Note will be displayed to your customers at checkout, as well as in their order receipt and shipping confirmation emails.
Now it’s time to configure your sort fields—these tell the lab how to group and label the shipment for pickup.
Grouping and sorting fields are not required to be configured, but if you include them, customers must complete them at checkout.
Group Orders By: If your job has subject data loaded, existing values will preview automatically. You can also add custom dropdown values, which will combine with subject data values at checkout.
Sort Orders By: An optional second sorting field, following the same structure
Validation at publish: if grouping fields are configured, each field must have at least one value (either from subject data or custom values) before the job can be published. Studios can configure bulk shipping even without any subject data as custom value fields are always available. The two approaches (subject data and custom values) are unified: custom values are optional additions that combine with subject data at checkout.
No subject data yet? No problem. Custom values are always available, so you can configure bulk shipping on any job even before subject data is loaded.
A few things to know
Configuration locks once orders come in. Once any order is placed in the gallery, sort field settings can no longer be changed, and an orange warning will appear in the Shipping settings section.
Validation at publish. If sort fields are configured, each field needs at least one option (either from subject data or custom) before the job can be published.
The Customer Experience
At checkout, the grouping fields will automatically populate if the subject being shopped for has data for those fields. If the subject has no data, the customer selects from a dropdown.
If a customer is not connected to a subject, they will manually select their grouping fields at checkout. If they are shopping for multiple subjects or multiple grouping options apply to them (e.g., a subject on multiple teams), they are instructed to choose just one to use for the distribution/pickup of their order.
Once orders start streaming in, you can view all the details of your processed bulk shipments, as well as a list of the orders included in each shipment! Additionally, you can see all of their associated sales information, status, and tracking information.
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