How do I create an export file?

Create export files for subject data, yearbook, and service items

PhotoDay Support avatar
Written by PhotoDay Support
Updated over a week ago

One of the more helpful features associated with private galleries and their subject data is the ability to export your gallery's data in a variety of formats.

These options can be found in two places - under "Services" in your private gallery job's sub-navigation:

As well as in your main Subjects Data section by accessing the "View/Edit" option and selecting Exports:

Click the + sign or "here" to get started:

Name your export and click Create:

Now you'll be taken to a screen that will walk you through getting the right files and data for your export:

You'll want to start by selecting subjects, which will open a window to choose your specifications. Here you can choose via the drop-down menus which subjects to include and how to group them:

Once you click Confirm, you'll be taken back to the main screen where you can select your export type next:

To learn more about the 5 export types, check out this article.

If you select Yearbook or Service Item, you'll next need to select your Primary Photos:

If you've featured photos, they'll be set as primary photos for this export or you can override this by selecting a different option from the drop-down menu. Check out What are featured photos? for more details.

Finally, the last step is to set your crop:

Photos will be cropped to the blue box which is automatically centered in the sample. You can adjust the position of the crop by clicking and holding anywhere within the blue box and dragging it to the desired position.

Note: AutoCrop will not work on photos that contain more than one subject or any other photo compositions.

If you've cropped your own images, you can disable AutoCrop by clicking the toggle in the top right corner of the window.

—— For Service Items Exports, you will see additional customization options. Use the drop-down menus to choose your AutoCrop settings.

Once you click Confirm, you'll be taken back to the main page where you'll click Start Export:

When you click Process Export, PhotoDay will begin processing your export file. Once it's completed, you'll have the opportunity to review the subjects and photos selected and adjust the crop.

Once the status has updated to Ready for Review, you can click on the name of your export to review:

On the Review Photos screen, you can change a subject's photo and adjust crops. These sample photos triggered a warning because there isn't enough margin for a proper crop. PhotoDay will do its best to crop these photos, but will issue a warning that you can either tweak or choose to ignore.

Once you're happy with your cropping and the photos selected, you can click Confirm:

And prepare to export:

It might take a few minutes for the file to be ready depending on the number of subjects in the export, but don't worry! You'll receive an email once the export file is available for download. You can also track the progress and download when it's complete:

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